AD Guide tool, produce - User Instructions
Download the tool here.
The AD guide tool is a look up spreadsheet to find the special requirements also known as additional declaration (AD) requirements for produce. It includes current AD requirements under The Plant Health (Phytosanitary Conditions) (Amendment) (EU Exit) Regulations 2020.
The produce tool consists of 3 sheets:
Use each sheet as follows:
- ADs to establish AD requirements for produce.
- Prohibitions to check details for prohibited commodities.
- No Phyto lists commodities that do not require a phytosanitary certificate.
The sheets can be used individually as required but to check an application in a systematic way a step by step approach is suggested as below:
STEP ONE – Establishing additional declarations for the consignment
STEP TWO - Screening for prohibited plants
ADs for the UK protected zone are not included as their application is still under review by Policy.
Please note that it is the responsibility of the exporting NPPO to understand specific AD requirements in relation to their local situation. Rather than providing specific guidance, advise importers to use the ‘Importers Guide’ to ascertain if the consignment is prohibited or needs a phyto and notification.
STEP ONE - Establishing additional declarations for the consignment
ADs (Fig. 1) contains AD requirements for different produce groups. The AD tool will return the relevant ADs based on user selection from three search categories
- Plant category
Fig. 1 - ADs category selections
Select options from each category as follows:
1. Plant category – only 1 selection required. Choose the category that matches the consignment.
2. Origin – First select the option ‘A Ds for all Third Countries’. This will return ADs that apply to all third countries for the selected commodity. This option is not available for ‘Grain’ and ‘Potatoes’ and in these cases select the country of origin if available.
Next select the country of origin if it is listed and not greyed out. This will add country specific ADs.
Options that do not apply are automatically removed or greyed out and cannot be selected. If no selection is possible or applicable no additional specific ADs apply.
Example: Chillies (Capsicum annuum) originating from an African country will need AD 101 (Neoleucinodes elegantalis) and AD 95 (Spodoptera frugiperda) because these two AD requirements apply to all third countries. In addition, they will also need AD 94 (Thaumatotibia leucotreta) which applies specifically to African countries.
3. Genus – select the appropriate option that matches the commodity. This will add genus specific ADs. Options that do not apply are automatically removed or greyed out and cannot be selected. If the genus is not listed no specific ADs apply.
Once selections in all three categories have been applied, ADs for the consignment will be listed below the selections (Fig. 2). The tool automatically filters out options that do not apply.
Fig. 2 - ADs selection for Chillies (Capsicum annuum) with results displayed below.
The information for each AD contains important details as many ADs will have specific requirements on how and where certain statements should be displayed on the phytosanitary certificate (Fig.3).
Fig. 3 - AD detail for Thaumatotibia leucotreta for Chillies from an African Country.
Read the information then check that the phytosanitary certificate complies with the listed requirements for the consignment. Some ADs are specific to a species only and where this is the case a species name will be listed in the relevant record for an AD. In Figure 3 the requirements for different AD options are listed:
- (b) The name of the pest free area must be mentioned on under ‘Additional declaration’.
- (c) Information on traceability is included in the phytosanitary certificate.
- (d) The use of a systems approach or details of the treatment method are indicated on the phytosanitary certificate.
Each AD entry will also indicate if prohibitions apply. In this is the case, check the Prohibitions for further details.
Some ADs do not require a statement on the phyto. If this is the case the comments box will state ‘If phyto issued, this requirement can be taken to be fulfilled – no official statement needed’.
To navigate in the ADs sheet selection boxes follow these instructions:
Selecting more than one option: Select the first option, then hold the Ctrl key at the same time and select additional options.
Clearing selections: To clear a selection click on the funnel symbol with the red cross (Fig. 4). This will clear the selection and the funnel symbol will no longer show a red cross. (Fig. 5).
Moving up and down tables: Use the scroll bar on the right to move up and down lists.
Fig. 4 - Click on the funnel with the red cross to clear a selection. Use the scroll bar to move up and down the table.
Fig. 5 - Selection has been cleared and red cross is no longer visible
NEXT: Go to Prohibitions.
STEP TWO - Screening for prohibited commodities
This part of the tool can be used to check for prohibited plant material. Import prohibitions often apply to specific origins, or plant types (e.g. plants for planting but not fruits, plants with leaves etc.) (Fig. 6). ADs will indicate if prohibitions apply for a specific genus and Prohibitions can be used to establish further details.
Use Prohibitions to screen the consignment for material that cannot be imported.
Fig. 6 - Prohibitions
To navigate the list use the filter or scroll down the list to check for prohibitions.
This completes the AD check for Produce.
Check all selections in each sheet of the AD tool have been cleared and close the tool.