Please follow the steps to apply for a phytosanitary certificate for re-export of grain on the Plant Health Exports Service (PHES):

Step 1: Log into your Government Gateway Account

1. Enter your Government Gateway ID and password at https://exporter.apply-phytosanitary-certificate.defra.gov.uk/.

2. From the dashboard, click ‘Start a new application’.

Step 2: Application

3. Click the radio button next to the required commodity (unprocessed cereal grain) and click ‘Continue’.

4. Select ‘Apply for a phytosanitary certificate for re-export’ and click ‘Continue’.

5. Enter the country exporting to and click ‘Continue’. The regulations specific to the export destination will appear. Check the regulations, then tick to confirm you have understood and followed the export regulations for this commodity and click ‘Continue’.

6. Enter your own choice of reference (optional, this appears on your dashboard and invoice but not on phytosanitary or re-forwarding certificates), then click ‘Save and Continue’.

7. Complete section 1 ‘About your application’. ‘Create a reference number’ is completed, click to open ‘What is the exporter address?’. The address registered to your PHES account is displayed. If you wish this address to be on your re-forwarding certificate, select ‘Yes’, then ‘Save and continue’. Go to step 9.

8. If you would prefer a different address to appear on your phyto/re-forwarding certificate, select ‘No’, then ‘Save and continue’. Enter the postcode of the address you require and click ‘Continue’. Select the address from the dropdown list (or follow the instructions via the ‘Can’t find your address?’ hyperlink if your address does not appear), then click ‘Save and continue’.

9. Click the hyperlink to open ‘What’s in your consignment?’. Start to enter the details of your commodity by botanical name. Enter a description if you cannot locate the botanical name or the product is

mixed. Enter the quantity and unit of measurement, number of packages and type of packaging. Tick to select the country/countries of origin (between 1 and 10 selections).

10. You must add at least one import phytosanitary number relating to the commodities in your application for re-export. Enter the number(s) and click ‘Save and continue’.

11. Select yes or no to add another commodity then click ‘Save and continue’. If yes is selected, repeat steps 9 – 11.

12. Click the ‘Add import phytosanitary certificate details’ hyperlink. If you have added 2 certificates, you will see both references listed. Select the one you wish to upload and click ‘Save and continue’. Enter the import phytosanitary certificate’s country of origin (this must match one of the countries of origin entered previously), then click ‘Choose file’. Locate the relevant pdf from your computer, click ‘Open’, then ‘Save and continue’. Where you have added 2 import phytosanitary certificate numbers, you can then continue to upload the other certificate as above, or select ‘I will add details later’, then select ‘Save and continue’. NB where you have entered 2 import phytosanitary certificate numbers, you will be unable to complete the notification until both are uploaded.

13. Select the relevant answer to ‘Were the imported consignments repacked?’ then click ‘Save and continue’.

14. Click the ‘How will the consignment be transported?’ hyperlink and enter the value, port of export, point of entry, transport method and name of vessel or flight number, then click ‘Save and continue’.

15. Click the hyperlink ‘Who will receive this consignment?’, then enter the consignee’s name and address, and any further information into the freetext box, then click ‘Save and continue’. Section 1 is complete.

16. Section 2 allows you to upload additional documents if required. Click the hyperlink to open. To upload a document, click ‘Choose File’, select the document from your computer and ‘Open’, add a file description and click ‘Upload’. The document can then be viewed or deleted, and further documents added if required. Click ‘Save and continue’.

17. The section 3 hyperlink is live once section 1 is complete. Click to open. The ‘Review your answers’ page opens, review all the information input – you can amend anything with a ‘Change’ hyperlink. When reviewed, click ‘Continue’.

18. Add the date when the certificate is required and click ‘Continue’.

19. Tick to confirm the exporter declaration and click ‘Submit application’.

20. The application has been submitted.

21. Your application will be processed, and if there are no problems, your certificate will be issued, and you will be invoiced. You will only be contacted If there is a problem.

22. You can monitor the status of your applications via the dashboard. You can view the details of any submitted application by clicking onto the APHA reference (number on the left), then by clicking on the ‘View this application’ hyperlink. This opens a page showing all the details of the completed application (this is not amendable, view only). From here you can also cancel or copy your application.